Planning & Event Management

As a team of highly-experienced professionals, we offer full service event planning and managements for meetings ranging from partial-day executive briefings to week-long conferences and conventions.  From formulating conceptual designs and initial strategies, on-site execution and oversight, and concluding with detailed post-event reporting, Charlotte Arrangements delivers with excellence, efficiency, and economy.

• Assure compliance with contractual provisions for cut-off dates; minimize liability
• Create and manage overall event budget
• Manage all resources including venue, registration, special events, transportation and AV
• Recommend staging and overall environment enhancements to achieve event objectives
• Issue regular management progress reports
• Prepare detailed daily event specifications manual

• Meeting environment enhancements
• Break out events and transportation
• VIP Handling
• Full production from start to finish
• Vendor management
• Speaker and presenter management
• Audio/Visual production and management
• On-site Staffing managements and needs
• Work with client staff or consultants to market the event and maximize attendance